Job Category:

Program Support Assistant


Pay: $35,265 – $45,847 a year

Full Job Description

  • Responsibilities are listed at the GS-7 full-performance level.
  • Serve as office clerk responsible for office support activities such as, paycheck and time accounting, purchasing, record keeping, incoming/outgoing mail and parcel support.
  • Develop new program support processes to meet unit needs (e.g., Administrative Office Procedures Handbook, files maintenance, etc.).
  • Responsible for the administrative oversight of various business processes, which include maintaining tracking logs, action items, managing administrative suspense items and transaction records.
  • Assist in developing annual budget, e.g. monitoring spending, tracking and providing information on costs, and reviewing for consistency, accuracy, and procedural/reporting requirements.
  • Participate in program, budget planning and correlating of work plans according to administrative and regulatory requirements.
  • Review outgoing correspondences for proper format, grammar, punctuation, etc., in accordance with unit guidelines.
  • Review outgoing correspondences for proper format, grammar, punctuation, etc., in accordance with unit guidelines.
  • Prepare correspondence, reports, and forms; hard-copy and electronic record keeping; mail distribution and collection; travel arrangement and updating; and safety and security related tasks.
  • Maintain detailed records and supporting materials for the budget to ensure adequate compliance for audits and historical reference.
  • Coordinate processing forms and reports for public information maintaining approval records for the unit.
  • Distribute administrative information to unit employees and serve as liaison for administrative support provided to the unit.
  • Assist in developing solutions for administrative problems within the unit and the larger administrative program.
  • Assist as point of contact for property management to ensure proper disposal of equipment.
  • Advise procedural and documentation requirements for unit programs, plans, and annual progress reports.
  • Schedule conferences and meetings for the unit, including arranging logistics, preparing agendas, and notifying participants.
  • Job family (Series)0303 Miscellaneous Clerk And AssistantSimilar jobs
    • Administrative Clerks
    • Clerks, Administrative
    • Clerks, Records
    • Records Clerks
  • RequirementsRequirementsConditions of Employment
    • You must be a US Citizen or US National.
    • Males born after 12/31/1959 must be Selective Service registered or exempt.
    • Subject to satisfactory adjudication of background investigation and/or fingerprint check.
    • Successful completion of one year probationary period, unless previously served.
    • Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution.
    • Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
    • Must possess or be able to obtain a Confidential, Secret, or Top-Secret security clearance.
    Qualifications
    In order to qualify, you must meet the eligibility and qualifications requirements as defined below by the closing date of the announcement. For more information on the qualifications for this position, visit the Office of Personnel Management’s General Schedule Qualification Standards.

    Your application and resume must clearly show that you possess the experience requirements. Transcripts must be provided for qualifications based on education. Provide course descriptions as necessary.

    Specialized Experience Requirement:

    For the GS-05 Grade: You must have one year specialized experience equivalent to the GS-04 in the Federal service. Specialized experience is defined as greeting visitors and responding to phone and written inquiries personally or referring to other staff as appropriate; maintaining written records and files in electronic and/or hardcopy filing systems; and using word processing software and printing equipment to create, copy, edit, store, retrieve, and print standardized documents ensuring correct grammar, spelling, punctuation, and format.

    Or successfully completed education equivalent to 4 years above high school earned from an accredited institute of higher education or have earned a bachelor’s degree from an accredited institution.

    Or have a combination of education in excess of the first 60 semester credit hours with combined specialized experience equivalent to at least one year at the GS-04.

    Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.EducationThere are no educational requirements for this position.Additional informationTHIS POSITION IS OPEN TO CAREER TRANSITION ASSISTANCE PLAN (CTAP), USDA REEMPLOYMENT PRIORITY LIST (RPL), AND INTERAGENCY CAREER TRANSITION ASSISTANCE PLAN (ICTAP) ELIGIBLE CANDIDATES who meet the eligibility requirements for priority consideration. The following link provides information for determining if you meet these criteria: Career Transition Guidelines.

    VEOA candidates may also apply. Veterans who are preference eligible or who have been separated from the armed forces under honorable conditions after three years or more of continuous active service are eligible for consideration under the Veteran’s Employment Opportunity Act (VEOA).

    The position is eligible for telework.
    This is a bargaining unit position represented by the National Federation of Federal Employees, IAMAW.
    Forest Service daycare facilities are not available.
    Government Housing is not available.
    This announcement may be used to fill multiple positions.
    How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet the qualifications above.You will be evaluated based on your qualifications for this position as evidenced by the experience, education, and training you described in your application package, as well as the responses to the Assessment Questionnaire to determine the degree to which you possess the knowledge, skills, abilities and competencies listed below:
    • Administration and Management
    • Data Management
    • Project Management


    Your application, including the online Assessment Questionnaire, will be reviewed to determine if you meet (a) minimum qualification requirements and (b) the resume supports the answers provided to the job-specific questions. Your resume must clearly support your responses to all the questions addressing experience and education relevant to this position. Referral to the hiring manager will be based on the following:

    CTAP/ICTAP applicants who meet the basic minimum qualification requirements and are determined to be well qualified. Well qualified is defined as receiving a rating of at least 85 out of a possible 100 based on responses to the occupational questionnaire.

    RPL applicants who meet the basic minimum qualifications and have a rating of at least minimally successful on the most recent performance appraisal.

    VEOA applicants who meet the basic minimum qualification requirements and are determined to be among the best qualified. Best qualified is defined as receiving a rating of at least 91 out of a possible 100 based on responses to the occupational questionnaire.

    Note: If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your rating may be lowered to more accurately reflect the submitted documentation. Please follow all instructions carefully. Errors or omissions may affect your rating. Providing inaccurate information on Federal documents could be grounds for non-selection disciplinary action up to including removal from the Federal service.
    Background checks and security clearanceSecurity clearanceOtherDrug test requiredYesPosition sensitivity and riskNoncritical-Sensitive (NCS)/Moderate RiskTrust determination processCredentialing, Suitability/Fitness
  • Required DocumentsRequired DocumentsThe following documents are required for your application to be complete. Our office cannot be responsible for incompatible software, illegible fax transmissions, delays in mail service, your system failure or downtime, etc. Encrypted and digitally signed documents will not be accepted. Failure to submit required, legible documents may result in loss of consideration.
    • Resume must include: 1) personal information; 2) education; 3) work experience including work schedule, hours worked per week, dates of employment; and title, series and grade if applicable; 4) supervisor’s phone number, e-mail address for each work period listed, and whether we may contact for reference checks; and 5) other qualifications; and
    • College Transcripts if education is required for meeting basic qualifications and/or used as a substitute for specialized experience. An unofficial copy is sufficient; however, if selected, an official transcript will be required prior to entering on duty; and
    • Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal AND most recent performance evaluation AND SF-50 documenting separation or the most recent SF-50 if pending separation showing position title, series, grade and duty location; or
    • Worker’s Compensation Separation: Agency certification of inability to place employee AND Notification of Separation OR Separation SF-50; or
    • Disability Annuity Termination: Notification from OPM of disability annuity termination AND Separation SF-50; or
    • Military Reserve or National Guard Technician Special Disability Retirement Annuity under 5 U.S.C. 8337(h) or 8456: Certification of special disability retirement annuity from the military or National Guard Bureau AND Separation SF-50.

    VEOA Required Documentation:
    • Resume must include: 1) personal information; 2) education; 3) work experience including work schedule, hours worked per week, dates of employment; and title, series and grade if applicable; 4) supervisor’s phone number, e-mail address for each work period listed, and whether we may contact for reference checks; and 5) other qualifications; and
    • College Transcripts if education is required for meeting basic qualifications and/or used as a substitute for specialized experience (an unofficial copy is sufficient; however, if selected, an official transcript will be required prior to entering on duty); and
    • DD-214, Certificate of Release from Active Duty showing dates of service and type of discharge or if a current active duty member, certification of expected discharge or release from active duty under honorable conditions not later than 120 days after date the certification is signed; and
    • VA letter that shows percent of disability if claiming 10 pt. preference for a service connected disability.
  • BenefitsBenefitsA career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

Help

This job is open to

  • Career transition (CTAP, ICTAP, RPL)Federal employees who meet the definition of a “surplus” or “displaced” employee.
  • Veterans

Clarification from the agency

This position is open to career transition assistance plan (CTAP), Reemployed Priority List (RPL), and Interagency Career Transition Assistance Plan (ICTAP) eligible candidates who meet the eligibility requirements for priority consideration. VEOA eligible candidates may also apply.

Company – usajobs.gov

Website: https://www.usajobs.gov/

Click Here to Apply