Job Category:

Gift Processor and Data Entry Clerk

Pay: TBD

Full Job Description


Perform the data entry tasks of gift entry, acknowledgments, and donor record updates. Ensure that data inputs are accurate and entered into Raiser’s Edge, our donor database, in a timely manner. Generate reports and queries as requested by Development Strategist and Director of Philanthropy. This position will be based in the United Church of Christ’s downtown office with a limited work at home option.


  • Enter all philanthropic gifts received by the United Church of Christ’s Philanthropy Team including but not limited to the following data entry points: gift date, amount, appeal, and type
  • Work closely with the Development Associate and Development Strategist to ensure that database procedures and processes are closely followed
  • Be attentive to all email communication received and respond within 24 hours to donor and staff request for information
  • Be attentive to all snail mail communication received and respond to requests in a timely manner
  • Work closely with the Development Associate to ensure that acknowledgements are mailed within 3-4 days of gift entry
  • Serve as backup staff for the acknowledgement letter process when Development Associate is on leave
  • Serve as the Philanthropy Team liaison with the Finance Team to reconcile gifts and pledges
  • Update database with address data, enter new constituent records
  • Pull reports as requested by Development Strategist and Director of Philanthropy
  • Complete data entry assignments in a timely manner
  • Create mail merges in Microsoft Word
  • Manipulate Excel data
  • Scan correspondence onto United Church of Christ’s electronic file repository and into Raiser’s Edge
  • Accept additional tasks as assigned

MINIMUM QUALIFICATIONS: The requirements listed below are representative of knowledge, skills and/or abilities required to perform successfully in this position.

  • High School Diploma, and a minimum of three years’ experience in gift entry and acknowledgement process. Proficient in the use of Raiser’s Edge’s database view fundraising software (3 years or more experience)
  • Proficient in the use of Microsoft Office Suite (Word and Excel especially)
  • Excellent written, oral, and interpersonal skills with a strong customer service orientation
  • Demonstrated ability to solve problems
  • Highly motivated and detail oriented
  • Ability to work independently
  • Professional appearance


  • Associate degree
  • More than 3 years of extensive and detailed use of Raiser’s Edge database view software
  • Having successfully performed data entry and gift entry procedures during peak giving cycles (e.g. year end, special events)
  • Raiser’s Edge training certificate(s)

This job description is not intended to be a complete list of all duties and responsibilities required for the position and is subject to review and change at any time in accordance with the needs of the ministry. Since no job description can detail all duties and responsibilities that may be required from time to time in the performance of a position, duties and responsibilities that may be inherent in a position shall also be considered part of the position holder’s responsibility.

It is expected that the person who holds this position will conduct themselves in a manner consistent with the policies of the UCC and in a manner that will reflect positively on the organization. All staff are encouraged to nurture safety within the work performed on behalf of the UCC by being attentive to self-care, education, maintaining appropriate boundaries, and the importance of referring those in need to supportive and helpful resources.

Company – United Church of Christ


Click Here to Apply