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Assistant Project Manager


Pay: $25 an hour

Full Job Description

We are seeking a dedicated, organized, and efficient Assistant Project Manager to join our team. The Assistant Project Manager will coordinate and perform a wide range of administrative duties to assist CPLAN staff. This position is highly collaborative and will require a candidate who possessed a strong attention to detail and is a self-starter. This is an exciting opportunity to get involved in a vibrant, dedicated and growing collaborative and help set up and synchronize project and system to drive the collaborative forward.

Position Description:

Collaborative Parent Leadership Action Network (CPLAN) is a student centered and parent-driven organization seeking to transcend divisions. 

Our Mission: Amplifying Parents as Partners to Achieve Equitable Education, Policies & Practices.

In today’s educational system, diverse learners with social/emotional needs, especially those impacted by trauma from immigration, incarceration and violence, typically do not have access to equitable educational outcomes. Many educators and administrators are not proficient in understanding, supporting, and engaging families-particularly those traditionally left behind.

In effort to bridge educational gaps, CPLAN holds district, charter, parochial, and Metropolitan Council for Educational Opportunity (METCO) systems accountable to ensure equitable educational outcomes. CPLAN actively engages teachers, policymakers, administrators to collaborate with students and families. CPLAN creates opportunities for parents to step into their power, to put all students on a path toward lifetime success. CPLAN seeks to inspire progress toward better solutions, and inform stakeholders through training and information sharing, so that they too can influence others to create positive change. CPLAN’s model is parent & educators as partners. This is built upon a foundation of active leadership roles for parents ensuring a deliberative process where ALL, primarily parents, have a shared voice in decision making.

CPLAN is a fiscally sponsored entity of Health Resource in Action, Inc. (HRiA). Health Resources in Action, Inc. (HRiA) is a nonprofit public health and medical research funding organization based in Boston, Massachusetts with a mission to help people live healthier lives and build healthier communities through prevention, health promotion, policy, and research. HRiA works with a diverse group of clients across the country to address some of the most critical public health issues using innovative and evidence-based approaches to improve population health. Our clients include the U.S. Centers for Disease Control and Prevention, the U. S. Department of Health and Human Services, state and local health departments, hospitals, and private/corporate philanthropic entities.

Since its founding in 1957, HRiA has been at the forefront of public health, leading the way to promote healthier and more vibrant communities. Our work recognizes the impact of social, economic, and racial factors on health outcomes.

The Assistant Project Manager will report to the Executive Director, CPLAN. This is a part time, nonexempt position starting at 17.5 hours per week. This hourly position’s rate starts at around $25 per hour. CPLAN and HRIA are based in Boston, Massachusetts. Due to current COVID19 restrictions, this position is currently a remote position and may remain so after the pandemic. The candidate must be able to work from home, have access to reliable WIFI, and an appropriate home working space to fulfill the duties and responsibilities of this role.

Duties and Responsibilities:

CPLAN is currently seeking an Assistant Project Manager who will perform a wide range of administrative duties for all of CPLAN’s project and initiatives. The Assistant Project Manager will be responsible for a wide range of duties addressing the administrative, programmatic, communications/marketing, event planning and other vital needs of CPLAN and its project deliverables.

The Assistant Project Manager, in collaboration with Executive Director will lead one or more program or project and will facilitate activities for all of CPLAN cross-collaborative teams to ensure that predetermined specifications and timelines are met and lead the continuous improvement for health equity projects.

Duties and responsibilities for this role include but are not limited to the following:

Project Work

  • Be a voice in the strategic planning phase of upcoming projects.
  • Assist the project manager in the execution of the management plan for assigned projects.
  • Help coordinate and manage the project from inception to completion.
  • Review project designs and contributes ideas for cutting costs.
  • Carry out daily operational tasks in an effective and timely manner.
  • Facilitate communications between office and field staff.
  • Track and directly report project status updates to project manager.
  • Help problem-solve issues and suggest ways to improve the project.
  • Organize, file, and maintain all current project documents.
  • Enter information into and manage the digital project databases.
  • Coordinate and execute daily administrative tasks.
  • Schedule and confirm deliveries to field staff.
  • Help create and adhere to project timeline and calendar.
  • Schedule meetings, phone calls, site visits, etc.
  • Consult with and gather information from technicians, engineers, contractors, etc.
  • Maintain positive vendor and client relationships.

Management

  • Assist Executive Director with tasks to address client, project, and/or team management needs.
  • Ensure project adheres to a set schedule and is meeting the goals of the client.
  • Participate in staff meetings, committees, and other workgroups, as appropriate.
  • Assist in ensuring compliance with necessary project and contract specifications.
  • Help manage and maintain the project budget.

Thought Leadership

  • Assist with preparing and presenting reports and results.
  • Suggest ideas or improvements through participating in teams and committees.

New Business Development

  • Assist with writing proposals, scopes of work, and/or budgets and amendments, as appropriate.
  • Gather and prepare proposal or scope of work documentation.

Candidate Qualifications:

  • Three or more years’ experience in project management or administrative assistance.
  • Ability to work under pressure with minimal supervision
  • Organized, detail oriented and able to meet deadlines.
  • Demonstrated ability to prioritize and coordinate multiple tasks and events simultaneously.
  • High level of professionalism and self-motivation, with a demonstrated ability to commit to and follow through on projects.
  • Strong written, verbal and interpersonal skills; including communicating by phone and in person with community members and organizational partners.
  • Able to work independently and as a part of a team.
  • Proficiency in Microsoft Office, especially Excel, Word, and PowerPoint.
  • Excels in a high-paced work environment with multiple projects with multiple deadlines
  • Adaptable and calm under pressure.
  • Flexibility and a sense of humor.
  • Interest in working in a team and capacity to also work independently.
  • Experience working in diverse and multi-cultural settings preferred.
  • Excellent problem solver
  • Respectful of cultural differences, and values diversity of thought, backgrounds, and perspectives.

Preferred

  • Bilingual/bicultural background highly desirable
  • Experience in racial justice training and facilitation
  • Prior training in anti-oppression, equity and inclusion a bonus

This description is intended to indicate the kinds of work duties that will be required in this position. It is not intended to limit, or in any way modify, the rights of any supervisor to assign, direct, and contract work of staff under his/her supervision. The use of a particular illustration describing duties shall not be held to exclude other duties, not mentioned, that are of a similar level or difficulty.

How to Apply:

CPLAN and HRiA are actively seeking to build a diverse and experienced staff. The organizations encourage multiple perspectives and experiences, supports a multicultural environment, and strive to hire and retain a diverse work force that reflects the populations we work with and the communities where we work. Diversity is a core value of HRiA and CPLAN resulting in culturally competent services, materials, resources, and programs. Our hiring and business practices appreciate the strengths offered through different backgrounds.

HRiA is an equal opportunity, affirmative action employer and is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.

Health Resources in Action offers an attractive benefits package for part time employees including medical, dental and life insurance, retirement plan, tax-deferred annuity, and generous starting vacation of four weeks.

To apply, submit your resume, cover letter, and salary requirements online.

Company – Health Resources in Action

Website: https://hria.org/

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