Job Category:

Administrative Operations Assistant


Pay: $35,265 – $45,847 a year

Full Job Description

  • Salary: $35,265 (Step 01) to $45,847 (Step 10); NOTE: First time hires to the Federal Government are typically hired at the Step 01.
  • There is currently only one vacancy to be filled; however, this announcement may be used to fill additional vacancies if they become available.
  • Compile statistics for budget information and execution.
  • Track requests and ensure materials are received.
  • Read, comprehend, interpret and act no a variety of incoming and outgoing materials relating to the activities of the staff.
  • Collect, assemble and compile statistical data into a wide variety of reports.
  • Communicate information to individuals or groups effectively, taking into account the audience and nature of information.
  • Work with others to complete a project.
  • Contribute to team goal setting, work planning and progress.
  • Job family (Series)0303 Miscellaneous Clerk And Assistant
  • RequirementsRequirementsConditions of EmploymentKey Requirements:
    • Applicants must be U.S. Citizens.
    • Suitable for Federal employment, as determined by background investigation.
    • The duration of the Recent Graduates appointment is a trial period.
    • More requirements are listed under Qualifications and Other Information.Are There Any Special Requirements For This Position?
    • This vacancy is limited to the first 35 applications received and will close at midnight Eastern Time on the day this application limit is reached regardless of the closing date specified in this vacancy announcement. Any application received prior to midnight Eastern Time of the day the application limit is reached will be accepted and considered. You are strongly encouraged to submit all required supporting documents at the time of application should the vacancy close earlier than stated in this announcement due to the applicant limit being reached. Supporting documents will not be accepted once the vacancy announcement closes.
    • The Recent Graduate Program lasts for 1 year. Participants who successfully complete the Recent Graduate Program may be eligible for conversion to a permanent appointment or a term (1-4 years in duration) appointment without further competition.
    • Throughout the recruitment and hiring process we will be communicating with you via email; therefore, it is imperative that the email address you provide when applying for this vacancy remains active. Should your email address change, please notify the point of contact identified in the vacancy announcement as soon as possible so that we can update our system.
    • A background investigation will be required for this position. Continued employment will be subject to the applicant’s successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements will be grounds for termination.
    • QualificationsEligibility Requirements

      In order to be eligible for an appointment under the Pathways Recent Graduate Program you must meet the following requirements:
    • You must be a recent graduate who has completed, within the previous two years, an associates, bachelors, masters, professional, doctorate, vocational or technical degree or certificate from a qualifying educational institution such as an accredited technical or vocational school; a 2- or 4-year college or university; a graduate or professional school (e.g., law school, medical school); or a post-secondary home school curriculum. Note: Certificate program is defined as post-secondary education in a qualifying educational institution equal to at least one academic year of full-time study that’s part of an accredited college-level, technical, trade, vocational, or business school curriculum.
    • Veterans who were precluded from applying due to their military service obligation begin their 2-year eligibility period upon release or discharge from active duty; however, eligibility for these veterans cannot exceed 6 years from the date on which the degree or certificate was obtained. The date of release or discharge from active duty should be later than the date the degree or certificate was obtained.Qualification RequirementsFor GS-05: Applicants must meet one of the following to qualify for the GS-5 level:One year of specialized experience in or directly related to this position that equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of this position. To be creditable, the required specialized experience must have been equivalent to at least the GS-04 level in the Federal service.Example of GS-4 level work: Performs a full range of assignments consisting of related steps, processes or methods; responses differ in nature and sequence; requires knowledge of an organization’s programs and operations, rules and processes. Exercises initiative in completing recurring assignments; uses judgment in selecting appropriate guidelines and procedures from among a number of specific references.**OR a full four years of progressive, successfully completed education above the high school level in any field for which high school graduation or the equivalent is a prerequisite may be used to meet the qualification requirements for GS-5. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college, or university.**OR equivalent combinations of successfully completed post-high school education and specialized experience may be used to meet the qualification requirements for GS-5. Only progressive education in excess of the first 60 semester hours or 90 quarter hours (i.e., beyond the first two years) of a course of study is creditable toward meeting the specialized experience requirement. (CLICK HERE FOR DETAILS ON HOW TO COMBINE UNDERGRADUATE EDUCATION & SPECIALIZED EXPERIENCE)You must meet all qualification and eligibility requirements for the position by the closing date of the announcement.EducationEducation Requirements:
    • Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g. Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
    • Education completed in colleges or universities outside the United States may be used to meet the above requirements. You must provide acceptable documentation that the foreign education is comparable to that received in an accredited educational institution in the United States. For more information on how foreign education is evaluated, visit: https://www.usgs.gov/about/organization/science-support/human-capital/how-foreign-education-evaluated-federal-jobs .Additional information
    • This position is being filled under the Pathways Recent Graduate Program that affords developmental experiences in the Federal Government intended to promote possible careers in the civil service to individuals who have recently graduated from qualifying educational institutions or programs.
    • Applicants who include vulgar, offensive, or inappropriate language or information in their application package will be ineligible for further consideration for this position.
    • Identification of promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon administrative approval and the continuing need for and performance of higher-level duties.
    • Under Executive Order 11935, only United States citizens and nationals (residents of American Samoa and Swains Island) may compete for civil service jobs. Agencies are permitted to hire non-citizens only in very limited circumstances where there are no qualified citizens available for the position.
    • USGS employees are subject to Title 43, USC Section 31(a) and may not: (a) have any personal, private, direct or indirect interest in lands or mineral wealth of lands under survey; (b) have any substantial personal, private, direct or indirect interests in any private mining or mineral enterprise doing business with the United States; or (c) execute surveys or examinations for private parties or corporations.
    • The application contains information subject to the Privacy Act (P.L. 93-579, 5 USC 552a). The information is used to determine qualifications for employment, and is authorized under Title 5, USC, Section 3302 and 3361.
    • DOI uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify.
    • THE FEDERAL GOVERNMENT IS AN EQUAL OPPORTUNITY EMPLOYER.Agency Benefits:
    • USGS has determined that the duties of this position are suitable for telework and the selectee may be allowed to telework in accordance with the DOI Telework policy and with supervisor approval. The official worksite for the selectee is the duty station identified in this vacancy announcement. The selectee will typically report to this duty location on a regular and recurring weekly basis.
    • For additional information on our internal telework policy, please reference the Department of the Interior Telework Handbook at: https://www.doi.gov/telework/policies.
    • Working for the U.S. Geological Survey offers a comprehensive benefits package that includes paid vacation, sick leave, and holidays; health, life, dental, vision, and long term care insurance, flexible spending accounts, and participation in the Federal Employees Retirement System.
      How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet the qualifications above.-Basis of Rating: You will be rated on the extent and quality of your experience, education, and training relevant to the duties of the position. If you meet the basic eligibility and qualification requirements, you will receive a numerical rating based on your on-line responses to the application questions. These responses must be substantiated by the resume. Veterans’ preference rules apply.

      Vacancy Related Questions: As part of the online application process, you will need to respond to a series of questions designed to assess your knowledge, skills, abilities and/or competencies: Financial Management Procedures, Procurement, Decision Making, Compile/Analyze Data, Interpersonal Communication, Teamwork.

      To preview the announcement questionnaire, click here https://apply.usastaffing.gov/ViewQuestionnaire/11007862
      Background checks and security clearanceSecurity clearanceNot RequiredDrug test requiredNoPosition sensitivity and riskNon-sensitive (NS)/Low RiskTrust determination processCredentialing
  • Required DocumentsRequired Documents
    • -Required documents may be: 1)faxed to the Agency Contact (see “Contact Information”) 2)uploaded directly from your desktop 3)uploaded directly from your USAJOBS stored attachments 4)hand delivered to the servicing Human Resources Office (see ‘Contact Information’).
      Transcripts

      You are required to provide all unofficial transcripts (undergraduate, graduate, etc.) or list of course work, which includes semester hours earned, grade received, and the date that the degree/certificate was conferred, by the closing date of this announcement or you will be disqualified from further consideration. This proof may be faxed, document uploaded, or hand delivered to the servicing Human Resources Office (see “Required Documents” and/or “Contact Information”). Please ensure that all documentation is legible. If selected, you will be required to provide official transcripts.

      Veterans

      Veterans who were precluded from applying due to their military service obligation must submit documentation that confirms the period of active duty that kept them from applying during the typical 2-year eligibility period. The date of release or discharge from active duty should be later than the date the degree or certificate was obtained.

      If you are claiming veterans’ preference you must provide a legible copy of your DD-214, Certificate of Release or Discharge from Active Duty, member 4 copy or any official documentation or statement from the Armed Forces that confirms your dates of service and that your separation, discharge, or release from active duty was under honorable conditions (i.e., Honorable or General Discharge). Note: If you have more than one DD-214 for multiple periods of active duty, submit a copy for each period of service.

      If you are currently on active military duty, you must provide documentation (e.g., campaign document, award citation, etc.), that verifies entitlement to veterans’ preference and that your character of military service is honorable.

      If you are claiming 10-point veterans’ preference, in addition to the documents specified above, you must also submit documentation that supports your claim, e.g., an official statement from the Department of Veterans Affairs (dated 1991 or later) or from a branch of the Armed Forces certifying the existence of a service-connected disability, or the award of the Purple Heart, etc. The overall rating must be identified on your certification letter or separation orders.
    • -Documentation must be received by the closing date shown in this vacancy announcement. If you fail to submit any of the required documentation, you will not be granted veterans’ preference. Additional information on veterans’ preference can be found in the VetGuide.If you are relying on your education to meet qualification requirements:Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
  • BenefitsBenefitsA career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.Review our benefitsEligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

Help

This job is open to

  • Recent graduatesIndividuals who have graduated from an accredited educational institute or certificate program within the last 2 years or 6 years for Veterans.

Clarification from the agency

Open to all qualified U.S. Citizens that meet the eligibility requirements for the Pathways Recent Graduates Program as described below.

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Website: https://www.usajobs.gov/

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